In this short article, I explore the strategic integration of Microsoft Exchange and SharePoint to fortify email security. From embedding tailored disclaimers in incoming emails, complete with direct links to your company's security policy on SharePoint, to implementing stringent rules for permissible file attachments, I delve into effective strategies businesses can implement to minimize the risk of cyber threats through email. Furthermore, I highlight how Microsoft Exchange's mail flow rules offer an additional layer of defense against malicious attachments.
Utilizing Microsoft Exchange and SharePoint, it is possible to implement a comprehensive disclaimer message on all incoming emails, providing a direct link to your company's hosted security policy. This serves as an effective means to educate internal staff members. Importantly, implementing this service often incurs no additional fees in most scenarios.
Microsoft Exchange mail flow rules provide another layer of security by enabling the establishment of custom rules for allowable file attachments. This includes the capability to block HTML files, executables, and macro-enabled documents, which are commonly exploited by cyber criminals. In the event of an email containing a blocked attachment, IT staff can scrutinize the attachment in an isolated environment and take appropriate actions, such as forwarding the email to the intended recipient or deleting it.
Notably, if your company or organization is already subscribed to Microsoft Exchange or SharePoint, these services are readily available without additional costs in most cases. Implementation of these security measures hinges on the proficiency of your internal IT staff or contracted professionals. If interested, give us a call or send us an email and we can assist you with enhancing email security.